How does it work?

Payroll processing flow

At Adventus, payroll processing occurs not later than the 26th of each month to ensure timely payment of salaries to employees by the end of the month.

It starts with you submitting the necessary information to us between the 16th and 20th of each month. This information includes:

Based on the information you provide, we will process the payroll for each employee and submit the information to you for approval.

On your approval, we will finalise the payroll.

Disbursing payroll

The next step depends on whether you will make payments to employees and statutory bodies directly or prefer us to handle this on your behalf.

If you will be making the payments directly, we will send you the following documents:

If you would prefer Adventus to handle this for you, there are 2 options:

1. You can provide us access to a bank account that you setup for making payroll and statutory contribution/deduction payments.
   With this access, we will initiate the necessary payments on your behalf.
2. If you prefer not to setup a separate bank account, you can also arrange to pay through our bank account.

Once payments have been made, we will send you the relevant forms and payment advices for your record keeping.

Salaries are paid by bank transfers, whereas statutory payments are made online.

Calendar/Financial Year end reporting

Payroll administration is not just a monthly cycle. There’s also the paper work that needs to be done at the end of each financial year.

For example, your auditors will require salary schedules during the audit process.

If you cannot provide them with one, they may assist in preparing it for you.

If you do it, it’s time consuming to tabulate and summarise the payroll data for one whole year.

On the other hand, if the auditors do it for you, there is a fee involved, another payroll management cost to your business.

With Adventus as your outsourced payroll department, this process becomes seamless.

At each calendar and financial year ends, we provide you with the following:

1. Employee EA forms
2. Salary schedules for audit purposes

More on payroll services

Payroll services | Why outsource payroll